Tracking Order Form
Use the Tracking Order Form (TOF) to place an order with suppliers not approved by the University or not on the CU Marketplace with the exception of Amazon. All TOF must have a valid non-expired awarded quote with the correct bill and ship to addresses. Please refer to the addresses on the TOF. Also, indicate whether any of the items are radioactive.
For all Amazon orders, an email with the quantity, hyperlink(s), a reason for the item(s), and a project number is sufficient.
Provide the Project name or Description of the grant to charge. Use the appropriate form(s) that are relative to the type of Project (sponsored/non-sponsored). Sign all forms at the requester line.
You are strongly encouraged to use a preferred supplier with a University-Wide Purchasing Agreement (UwPA), if available, as they have already been approved by Columbia. Visit Learn about University-Wide Purchasing Agreements (UwPA) for more information.
Using a non-approved supplier will require a variety of different documentation and methods of payment, and, in some cases, will require competitive bidding. If you know the supplier that you would like to use, the ARC Vendor ID Lookup to see if the supplier already exists in our system.